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Brightwheel is revolutionizing child care management by simplifying the administrative tasks that providers face every day. As the #1 child care management software, it offers a suite of easy-to-use features that bring efficiency and convenience to early education programs. Whether you’re a small family child care provider or managing multiple sites, brightwheel has something for everyone. 

Basic Functions of brightwheel 

Brightwheel’s integrated app brings together all the essentials you need to run your child care program seamlessly: 

• Automated billing and payments: Save time with automated invoicing and get paid on time, every time. 

• Real-time communication: Instantly send messages to staff and families, keeping everyone in the loop. 

• Efficient program management: Manage admissions, track check-ins, generate custom reports, and easily handle multi-site operations. 

• Classroom support: Empower educators with tools for curriculum planning, lesson management, and real-time observation tracking. 

• Accurate payroll processing: Automatically sync staff time tracking with payroll for error-free processing. 

• Expense management (coming soon!): Easily categorize and track expenses with the upcoming expense management tool. 

Use Cases from Different Providers 

Brightwheel’s impact is being felt by providers across the country, helping them save time and focus on what really matters—quality care for children. Here’s how some programs are benefiting: 

• Grow Together Learning Center (Hilliard, OH): They’ve saved 10 hours per week on tuition billing alone, allowing more time to focus on program improvement. 

• DaVinci Academy (Belvedere, IL): Teachers now have more time to craft thoughtful lessons, thanks to brightwheel’s easy-to-use features. 

• Happy Campers Preschool (San Carlos, CA): A multi-site program with 200 children seamlessly checks in every student within minutes, simplifying daily operations. 

Want to hear more success stories? Check out all of brightwheel’s customer stories here! 

How brightwheel Can Help You 

Brightwheel is designed to make your life easier while making your work more efficient.. Here’s how brightwheel can help: 

• Save time: Admins save up to 20 hours per month on administrative tasks, like billing, attendance, and reporting. 

• Simplify billing: 90% of schools report that more families pay on time with brightwheel’s automated invoicing system. Plus, year-end tax statements and detailed financial reports are just a click away. 

• Enhance communication: 95% of staff and admins say that brightwheel has improved their communication with families. Share updates, milestones, videos, and photos in real-time to keep parents engaged. 

• Stay organized and compliant: With digital check-ins, room ratio tracking, and online admissions, 92% of admins who switched from pen and paper say it’s much easier to stay organized and compliant with regulations. 

Getting Started with brightwheel through Shared Services 

If you’re in central Ohio and looking to enhance your child care business, Action for Children’s Shared Services program is a perfect way to get started with brightwheel. When you enroll in Shared Services, you’ll receive a free tablet to help manage your operations and maximize your brightwheel usage. Through one-on-one coaching, you’ll learn how to automate tasks, improve communication, and track expenses—all in one easy-to-use hub. On top of that, brightwheel provides an onboarding and billing coach to guide you through every platform feature, ensuring you get the most out of it. 

Action for Children’s Shared Services program operates in partnership with the Ohio Department of Children and Youth (DCY) and is currently available for free to licensed child care programs in Delaware, Fairfield, Franklin, Licking, Madison, Pickaway, and Union counties. Shared Services offers new, holistic supports to enhance your business’ performance and targeted supports you already know and love, including services just for Family Child Care Professionals. LEARN MORE. 

Ready to Transform Your Child Care Business? 

Brightwheel is the all-encompassing solution that can take your child care business to the next level. Whether you’re just starting or looking to streamline your operations, brightwheel, paired with Shared Services, gives you the tools you need for your child care business to thrive! Reach out to sharedservices@actionforchildren.org or click here for more information on how you can get started! 

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Authors: Tyra James, Program Marketing Coordinator at Action for Children and Sarah Go, Product Marketing Manager at brightwheel 
 
Action for Children’s Shared Services are funded by the Ohio Department of Children and Youth (DCY) and Action for Children’s generous donors. 
 
Action for Children is the local child care resource and referral agency for central Ohio, and is committed to assuring quality early learning experiences for all children. Our services focus on transforming the lives of children by supporting the everyday heroes who most influence our children’s early growth; care givers, educators, parents, and guardians. Learn More.